Match Process Overview and Updates

NOTE:  The CAPIC online match process is for internships, not for postdoctoral fellowships. For CAPIC postdoc positions, visit our Postdoc page.

Registration will open on October 10th and will then run indefinitely.

Students should go to the Registration page for more info specific to it. 
Info for students on creating and submitting applications is given on the Application Creation and Submission page.  

The key points for the 2018 CAPIC Online Match Process are:

  • CAPIC will again hold only one online match round, which will occur after the second APPIC Match results.
    • Students may participate in both APPIC matches and then (if unmatched) in the CAPIC match. As always, students remain responsible for ensuring double matches (APPIC/CAPIC) do not occur.
    • Since the CAPIC online match round occurs later than in previous years, the overall schedule is also being rolled out later.
      • The Application deadline for students is TBD (Late February).  
        • Students will still need to complete their CAPIC application materials during the APPIC match process, in order to meet the CAPIC application deadline. 
      • The full 2018 CAPIC Online Match Schedule is available here.
  • DCT’s initiate the student registration process by registering their students themselves.  DCT’s log in and create brief profiles (name and email) for their students. 
    • Students will then automatically receive an email.  Students should then respond to the instructions in that email to complete their registration and select their Username and Password (aka login credentials).  Students will then use these login credentials to sign to the CAPIC Student Portal, for (a) access to full profiles; (b) student application creation and submission; and (c) internship ranking and matching.
  • We are using a new vendor, Therasoft, for online profiles of our programs:  (https://programs.capic.net).  
    • The profile information is the same, but better organized.  Still, it is different, so don’t forget to breathe!
    • No login is required to View/Search/Review profiles.
    • As before, a brief version of profile with key info will be available. 
    • Programs will need a separate Therasoft login for to edit their profiles.  

    We are using InternFit for our online student application and submission process.

    • The application creation and submission process is essentially the same, but better organized.   Still, it is different, so don’t forget to breathe!
    • Students use the same login credentials for application creation/submission and for ranking/matching.
    • We will provide more details on these new procedures later this Fall. 
  • We are continuing with InternFit for our online ranking and matching services.
    • Students use the same login credentials for application creation/submission and for ranking/matching.
    • Internships will receive an email invite from InternFit to register on their website and enter their rankings.
    • We will provide more details on these new procedures later this Fall, to help ensure the match process runs smoothly for everyone.
  • Students from approved out-of-state doctoral academic programs may again participate in the full online match process, and not wait until Clearinghouse as in previous years. This includes CAPIC Out-of-State Associate Doctoral Academic Program members, as well as other approved out-of-state programs.
    • These programs and their students must also complete attestations to their understanding of CAPIC internships and policies, and their agreement to abide by them. 
    • More info is provided on the Out-Of-State Doctoral Academic Program webpage.
    • This change is being tested this year on a trial basis, in response to the need for qualified applicants for our internships.  
      • After the match, we will again be thoughtfully reviewing this policy to determine whether to continue for another year or to modify or end it.
  • Letters of Reference (LOR’s) for student application materials may be uploaded as well as pasted to a student’s profile by the Referee.
    • Previously, CAPIC only allowed LOR’s to be pasted into the LOR form on the CAPIC website.
      • CAPIC does not restrict the type or format of a LOR that may be used by a Referee.
        • The specific procedures are explained in the LOR email request itself.
      • As before, Referees must still submit the LOR by using the link provided in the LOR email request from CAPIC.
        • As before, The CAPIC Office will not upload any LOR’s on behalf of any Referees or students.
      • APPIC is now requiring the use of a Standardized Reference Form (SRF).  CAPIC allows for any format, including this format.
        • Click here for the revised APPIC SRF.   Click here for FAQ’s for the APPIC SRF.
          • This revised APPIC SRF is a significant improvement over its original one.
        • We understand that different formats may cause difficulties for internships comparing applicants’ LOR’s.  Students and internships should both be aware of this issue when requesting or reviewing LOR’s for the CAPIC match process. 
  • Internships will be able to clearly mark whether a particular track is Full-Time, Half-Time, or Undetermined/Multiple.
    • In question #14b on the EAP (and shown on the BAP), we have added a field for FT, HT1Yr, HT2Yr or Undetermined/Multiple.
      • This info is meant to help reduce misunderstandings between students and internships on what type of internship is being offered.
      • This info will also be included in the ranking and matching process on the D&D Digital website.
        • For this year, Internships should also still be descriptive with the track name to ensure clarity (e.g. Outpatient – Full-Time). 
    • When in doubt, Internships should use the Undetermined/Multiple type, and clearly explain to the applicant what is being offered (e.g during the interview).
      • Oftentimes, Internships seek the best intern and then adjust the internship type, based on the intern’s needs.  That is allowed.
    • Internships are responsible for ensuring it is clear to applicants what type of internship is being offered. 
  • Updates from previous years that are continuing this year include:
    • Students must have their dissertation proposal accepted to be considered ready for their final internship.
    • Students will be able to modify their CAPIC Uniform Application (CUA) until the CERF is verified by their DCT.
    • Student Registration and CERF verification is required for all students through all match phases, including Post-Clearinghouse.  

 

2018 CAPIC Online Internship Match Materials:
2018 CAPIC Online Match Schedule 
<Other Materials Under Development>

 

2017 CAPIC Online Internship Match Materials:

2017 CAPIC Online Match Schedule
2017 Match Overview with Screen Shots – Student Perspective
2017 Match Overview with Screen Shots – Internship Perspective
CAPIC Offer and Acceptance Policy
CAPIC Info Regarding Interns and Stipends
Useful Info For CAPIC Doctoral Interns
CERF Sample with Approval Guidelines
Supervisee Weekly Log  (Courtesy Sample Template from CAPIC – PDF Format)
Supervisee Weekly Log  (Courtesy Sample Template from CAPIC– Excel Format)
See also the Match FAQ’s page for more answers.