CAPIC Clearinghouse will open on the InternFit platform at 12 noon on April 9th, not on CAPIC Match Day (April 3rd) as in previous years.
o Unmatched students will not be able to submit applications until April 9th.
Between Match Day (April 3rd) and Clearinghouse (April 9th), sites should confirm the # of interns (aka open positions) they are still seeking for the 2018-19 training year. During this time, students should review their application materials and prepare new cover letters, as needed.
– Sites who do not fill all of their open positions are automatically entered into Clearinghouse.
o Between Match Day (April 3rd) and Clearinghouse (April 9th), sites should confirm the # of interns (aka open positions) they are still seeking for the 2018-19 training year. NOTE: Internships should not delete tracks. If you do, you will permanently lose all info within that track (including submitted student materials).
o Internships who only have only one intern should continue participating in Clearinghouse to obtain minimum cohort OR should complete the steps to provide required peer interaction as outlined in our Minimum Cohort Consortia Agreement.
– Starting with Clearinghouse at noon on April 9th:
o Students must still submit application materials via the CAPIC InternFit platform, as before. Students may use their previously created application materials, except for the Cover Letters. Cover Letters will have to be re-uploaded during the application submission process.
o Sites again contact students directly to arrange interviews.
– Sites should extend internship offers directly to students, as appropriate.
o Before accepting offers, students should consult with their academic program’s DCT to ensure the internship meets its needs.
o An accepted offer constitutes a binding internship agreement.
o Sites will also be able to indicate on InternFit when an offer has been accepted and an internship match made. Alternatively, an email should be sent to firstname.lastname@example.org to inform CAPIC of matches formed during Clearinghouse and Post-Clearinghouse.
– Sites are responsible for updating their # of Openings on the “Manage Tracks” page/tab on InternFit to indicate any change in participation.
o Zero (0) Openings means “no longer participating/seeking interns” and no additional applications can be submitted to that track/site.
o Again, Internships should not delete tracks. If you do, you will permanently lose all info within that track (including submitted student materials).